PLEASE READ THESE TERMS AND CONDITIONS CAREFULLY BEFORE USING THIS SITE
These terms tell you the rules for using our website www.europeanpancreaticclub.org (our site).
Some of these terms are “member-specific” and therefore only apply to you if you have or plan to register with us as a member of our site. The rest of these terms are general and therefore apply to anyone and everyone who is using our site.
Here is a quick access list of all the topics covered in these terms:
Who we are and how to contact us
By using our site you accept these terms
There are other terms that may apply to you
Member-specific terms:
- What does it mean to be a member of our site?
- Registering as a member
- You must keep your membership details safe
General terms:
- We may make changes to these terms and/or our site
- We may suspend or withdraw our site
- How you may use material on our site
- Do not rely on information on this site
- We are not responsible for websites we link to
- User-generated content is not approved by us
- Our responsibility for loss or damage suffered by you
- How we may use your personal information
- Uploading content to our site
- Content standards
- Rights you are giving us to use material you upload
- We are not responsible for viruses and you must not introduce them
- Rules about linking to our site
- Which country's laws apply to any disputes?
Who we are and how to contact us
www.europeanpancreaticclub.org is a site operated by the European Pancreatic Club. Our registration is pending in Austria. Currently Prof. Matthias Löhr, Secretary of the European Pancreatic Club is responsible for the content on this website. All correspondence should be directed to: Prof. Matthias Löhr, European Pancreatic Club (EPC), c/o House of European Gastroenterology, WIckenburgg 1, 1080 Vienna, Austria. We will publish our VAT number as soon as the club has been registered.To contact us, please email info@europeanpancreaticclub.org
We are a not-for-profit organization regulated by the Landespolizeidirektion Wien, Referat Vereins-, Versammlungs-, und Medienrechtsangelegenheiten.
By using our site you accept these terms
By using our site, you confirm that you accept these terms of use and that you agree to comply with them.
If you do not agree to these terms, you must not use our site.
Our site is only for adults, it is not suitable for minors. So, each time you use our site you represent to us that you are an adult.
We recommend that you print a copy of these terms for future reference.
There are other terms that may apply to you
These terms of use refer to the following additional terms, which also apply to your use of our site:
- Our Privacy Policy [INSERT AS LINK TO SITE'S PRIVACY POLICY]. See further under How we may use your personal information.
- Our Cookie Policy [INSERT AS LINK TO COOKIE POLICY], which sets out information about the cookies on our site.
What does it mean to be a member of our site?
Membership of our site is open to anyone with an interest in the pancreas.
If you are a registered member, you can access the “member” pages on our site and materials and information which is not otherwise available to the public on our site.
A full list of the other member benefits are available here: [INSERT link to “Benefits of EPC Membership”]. This list is provided for indicative purposes only as the list of available benefits may change from time to time. Other benefits are discounts on fees to attend EPC-related events.
Any such change shall in no way give rise to any liability on our part, nor shall it make you eligible for any refund (in whole or in part) of your membership fee.
Information about the membership options we offer (and the related membership fees) are set out here. All of our prices include VAT (or the relevant local equivalent) and are in Euros.
We have a relationship with local pancreatic associations and any membership fees will (if and where relevant depending on the type of membership selected) be shared with the appropriate participating pancreatic association (on terms as agreed separately between us and them).
Registering as a member
If you choose to register on our site as a “member”, we will ask you to provide us with certain information about you, such as your full name and your email address. You must complete all of the mandatory fields on the membership registration form. That information must be true, complete and current, and you must ensure that you keep it up to date. You may not create an account with us using an assumed name or someone else’s identity.
We may request proof of identity and age and have the right to cancel your membership at any time in the event that we become aware that you have not provided us with information which is true, complete and/or current.
Paying for your membership
All payments must be made upfront. No financial information is kept by us and all payment transactions are processed outside of our site by SixPayment.
To cancel your membership, please contact us at info@europeanpancreaticclub.org. You can cancel your membership at any time and you will continue to have access to the membership benefits until the end of your paid-up membership period.
To the extent permitted by applicable law, membership fees are non-refundable and we do not provide refunds or credits.
You must keep your membership details safe
You will choose a username and password, you must treat such information as confidential. You must not disclose it to any third party.
We have the right to disable any username or password, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these terms of use.
If you know or suspect that anyone other than you knows your username or password, you must promptly notify us at info@europeanpancreaticclub.org.
GENERAL TERMS
We may make changes to these terms and/or our site
We amend these terms from time to time. Every time you wish to use our site, please check these terms to ensure you understand the terms that apply at that time.
We may update and change our site from time to time to reflect changes to our offering, our users' needs and our business priorities.
We may suspend or withdraw our site
Our site is made available free of charge.
We do not guarantee that our site, or any content on it, will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of our site for business and operational reasons. We will try to give you reasonable notice of any suspension or withdrawal.
You are also responsible for ensuring that all persons who access our site through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.
How you may use material on our site
We are the owner or the licensee of all intellectual property rights in our site, and in the material published on it. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
You may print off one copy, and may download extracts, of any page(s) from our site for your personal use and you may draw the attention of others within your organisation to content posted on our site.
You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
Our status (and that of any identified contributors) as the authors of content on our site must always be acknowledged.
You must not use any part of the content on our site for commercial purposes without obtaining a licence to do so from us or our licensors.
If you print off, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
Do not rely on information on this site
The content on our site is provided for general information only. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on our site.
Although we make reasonable efforts to update the information on our site, we make no representations, warranties or guarantees, whether express or implied, that the content on our site is accurate, complete or up to date.
We are not responsible for websites we link to
Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. Such links should not be interpreted as approval by us of those linked websites or information you may obtain from them.
We have no control over the contents of those sites or resources.
User-generated content is not approved by us
This website may include information and materials uploaded by other users of the site. This information and these materials have not been verified or approved by us. The views expressed by other users on our site do not represent our views or values.
If you wish to complain about information and materials uploaded by other users please contact us [HYPERLINK TO CONTACT US DETAILS].
Our responsibility for loss or damage suffered by you
We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors and for fraud or fraudulent misrepresentation.
We exclude all implied conditions, warranties, representations or other terms that may apply to our site or any content on it.
We will not be liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with: use of, or inability to use, our site; or use of or reliance on any content displayed on our site.In particular, we will not be liable for: loss of profits, sales, business, or revenue; business interruption; loss of anticipated savings; loss of business opportunity, goodwill or reputation; or any indirect or consequential loss or damage.
How we may use your personal information
We will only use your personal information as set out in our Privacy Policy [LINK TO PRIVACY POLICY].
Whenever you make use of a feature that allows you to upload content to our site, or to make contact with other users of our site, you must comply with the content standards set out below.
You warrant that any such contribution complies with those standards, and you will be liable to us and indemnify us for any breach of that warranty. This means you will be responsible for any loss or damage we suffer as a result of your breach of warranty.
Any content you upload to our site will be considered non-confidential and non-proprietary. You retain all of your ownership rights in your content, but you are required to grant us and other users of our site a limited licence to use, store and copy that content and to distribute and make it available to third parties. The rights you license to us are described in Rights you are giving us to use material you upload [INSERT AS LINK].
We also have the right to disclose your identity to any third party who is claiming that any content posted or uploaded by you to our site constitutes a violation of their intellectual property rights, or of their right to privacy.
We have the right to remove any posting you make on our site if, in our opinion, your post does not comply with the content standards set out below [INSERT AS LINK TO CONTENT STANDARDS].
You are solely responsible for securing and backing up your content.
Whenever you upload content to our site or make contact with other users of our site, you must comply with these content standards.
You must ensure that you have all the necessary rights to use uploaded content and to share it with us and with other users of our site, and you must ensure that such content does not contain anything:
- which is a trade secret or otherwise confidential; or
- which is unlawful, offensive, obscene, defamatory or which tends to promote discrimination on the basis of a characteristic protected by law; or
- in any way breaches the intellectual property rights of a third party or their right to privacy.
You must deal with other users of our site fairly and with professionalism and you must not use our site for junk mail, spam, or pyramid or similar or fraudulent schemes.
Rights you are giving us to use material you upload
When you upload or post content to our site, you grant the following rights to use that content:
- you grant us a royalty-free transferable worldwide perpetual licence to use, store, publish and copy that content and to distribute and make it available to third parties; and
- you grant the users of our site a royalty-free transferable worldwide perpetual licence to use, store and copy that content and to distribute and make it available to third parties.
We are not responsible for viruses and you must not introduce them
We do not guarantee that our site will be secure or free from bugs or viruses.
You are responsible for configuring your information technology, computer programmes and platform to access our site. You should use your own virus protection software.
You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our site will cease immediately.
Rules about linking to our site
You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.
You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.
You must not establish a link to our site in any website that is not owned by you.
Our site must not be framed on any other site, nor may you create a link to any part of our site other than the home page.
We reserve the right to withdraw linking permission without notice.
The website in which you are linking must comply in all respects with the Content Standards set out above.
If you wish to link to or make any use of content on our site other than that set out above, please contact info@europeanpancreaticclub.org.
Which country's laws apply to any disputes?
If you are a consumer, please note that these terms of use, their subject matter and their formation, are governed by Austrian law. You and we both agree that the courts of Vienna will have exclusive jurisdiction except that if you are not a resident of Austria, then you may also bring proceedings in the country in which you are resident.
If you are a business, these terms of use, their subject matter and their formation (and any non-contractual disputes or claims) are governed by Austrian law. We both agree to the exclusive jurisdiction of the courts of Vienna.
Introduction
Welcome to the European Pancreatic Club (EPC) privacy policy.
1. [IMPORTANT INFORMATION AND WHO WE ARE]
2. [THE DATA WE COLLECT ABOUT YOU]
3. [HOW IS YOUR PERSONAL DATA COLLECTED?]
4. [HOW WE USE YOUR PERSONAL DATA]
5. [DISCLOSURES OF YOUR PERSONAL DATA]
Purpose of this privacy policy
This privacy policy aims to give you information on how The EPC collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up for our newsletter or register as a member with us.
This website is not intended for children and we do not knowingly collect data relating to children.
- Full name of legal entity: European Pancreatic Club (EPC)
- Email address: info@europeanpancreaticclub.org
- Postal address: c/o United European Gasteroenterology (UEG), House of European Gastroenteoloy, Wickenburgg. 1, 1080 Vienna, Austria, office@ueg.eu
- Telephone number: +43 1997 1639
You have the right to make a complaint at any time to your local data protection supervisory authority. For example: the UK supervisory authority for data protection issues is the Information Commissioner's Office (ICO) (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach any supervisory authority so please contact us in the first instance.
Changes to the privacy policy and your duty to inform us of changes
We keep our privacy policy under regular review. This version was last updated on 17th May, 2019.
- Identity Data includes first name, last name, username or similar identifier.
- Contact Data includes email address.
- Transaction Data includes details about when you bought your membership, what membership package you bought and when your membership will lapse.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Transaction Data to calculate the uptake percentage of specific types of memberships. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel the supply of a good or service you have with us but we will notify you if this is the case at the time.
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your Identity and Contact Data by filling in the registration form or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
- apply for our membership, products or services;
- create an account on our website;
- subscribe to our service or publications;
- request marketing to be sent to you;
- enter a competition, promotion or survey; or
- give us feedback or contact us.
Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. Please see our cookie policy [LINK] for further details.
Third parties or publicly available sources. We will receive Technical Data from analytics providers such as Google Analytics (based outside the EU). Please refer to Google’s privacy policy for more information on how it processes and stores your personal data.
Financial data. We do not collect, store or use any of your financial data. We work with SixPayments who process all payments made by our members. Please refer to SixPayment’s privacy policy for more information on how it processes and stores your personal data.
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal obligation.
Purposes for which we will use your personal data
|
Purpose/Activity |
Type of data |
Lawful basis for processing including basis of legitimate interest |
|
To register you as a new member |
(a) Identity (b) Contact (c) Transaction |
(a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us) |
|
To manage our relationship with you which will include: (a) Notifying you about changes to our terms or privacy policy (b) Asking you to leave a review or take a survey (c) Reminding you when your membership expires or lapses |
(a) Identity (b) Contact (c) Transaction (d) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how our members or users of our site use our products/services) |
|
To enable you to partake in a prize draw, competition or complete a survey |
(a) Identity (b) Contact (c) Marketing and Communications |
(a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how our members or users of our site use our products/services, to develop them and grow our business, to give members the most out of their membership package) |
|
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) |
(a) Identity (b) Contact (c) Technical |
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation |
|
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you |
(a) Identity (b) Contact (c) Technical (d) Marketing and Communications |
Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy) |
|
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences |
(a) Technical
|
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy) |
|
To make suggestions and recommendations to you about goods, events or services that may be of interest to you |
(a) Identity (b) Contact (c) Technical (d) Transaction (e) Marketing and Communications |
Necessary for our legitimate interests (to develop our products/services and grow our business) |
|
Where you have opted to receive our newsletter, to distribute and manage our newsletter |
(a) Identity (b) Contact (c) Technical (d) Transaction (e) Marketing and Communications |
Consent. |
We will get your express opt-in consent before we share your personal data with any third party for their marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by contacting us. You can also ask us to stop sending you our newsletters at any time by following the relevant opt-out links on the newsletter or by contacting us at any time.
Where you opt out of receiving these marketing messages or our newsletter, this will not apply to personal data provided to us as a result of a product/service purchase, product/service experience or other transactions.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see [LINK TO YOUR COOKIE POLICY].
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
- Professional advisers acting as processors including lawyers, bankers, auditors and insurers based in Austria and the UK who provide consultancy, banking, legal, insurance and accounting services.
- MailChimp for the purposes of contacting you to manage our relationship with you and to make suggestions and recommendations to you about goods, events or services that may be of interest to you and to administer your newsletter (where you have signed up to receive it).
- WooCommerce to process and deliver your order using your online basket, in particular, they will also pass your Identity and Contact Data over to SixPayment Services to facilitate payment (see below).
- SixPayment Services to process and deliver your order, in particular, to process payments, fees and charges and to collect and recover money owed to us.
- Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy policy.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission. For further details, see European Commission: Adequacy of the protection of personal data in non-EU countries.
- Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe. For further details, see European Commission: Model contracts for the transfer of personal data to third countries.
- Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US. For further details, see European Commission: EU-US Privacy Shield.
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
How long will you use my personal data for?
|
Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. |
|
|
Request correction |
Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. |
|
Request erasure |
Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. |
|
Object to processing |
Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms. |
|
Request restriction |
Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
|
|
Request a transfer |
Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you. |
|
Withdraw your consent |
Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent. |
If you wish to exercise any of the rights set out above, contact us at info@europeanpancreaticclub.org.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Welcome to the The European Pancreatic Club's cookie policy.
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.
We use the following cookies:
- Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
- Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
|
Cookie |
Name |
Purpose |
More information |
|
Strictly necessary cookies |
GA |
It is used to distinguish visitors of the website. |
This cookie expires after 2 years |
|
Strictly necessary cookies |
GID |
It is also used to distinguish visitors of the website. |
This cookie expires after 24 hours |
|
Analytical/ |
GAT |
It is used to limit the percentage of requests. |
This cookie expires after 1 minute |
|
Strictly necessary cookies |
AMP_TOKEN |
It includes a token that can be used to recover a user’s ID |
This cookie expires after between 30 seconds and 1 year |
Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.